Plan Commission Meetings and Agendas

Plan Commission Meeting
October 12, 2023 – 6:00 pm
Village Hall
235 Hickory Street, Pewaukee, WI 53072
https://www.youtube.com/live/_XWblgxPCx4?si=YnpkChPsxzNrmshz 

1. Call to Order and Roll Call, Pledge of Allegiance, & Moment of Silence

President Knutson called the meeting to order at approximately 6:01 p.m.
Plan Commission members present: Comm. Mark Grabowski, Comm. Theresa Hoff, Comm. Cheryl Mantz, Comm. Brian Belt, Trustee Craig Roberts and President Jeff Knutson.
Excused – Comm. Ryan Lange.

Also present: Village Planner, Mary Censky; Village Engineer, Tim Barbeau; Village Attorney, Matt Gralinski; Village Administrator, Scott Gosse, and Village Deputy Clerk/Treasurer Jenna Peter.

2. Public Hearings –
a. Public Hearing on the Conditional Use Grant request of property owner Kirkland Crossings, Inc. to develop a 77- unit Housing for the Elderly building project on the vacant land (approximately 2.4 acres) located at the northwest corner of Ryan Street at Quinlan Drive (PWV 0883993200).  This site is zoned B-1 Community Business District with Housing for the Elderly Overlay (HEO) District. – No Comments.

3. Citizen comments – None.

4. Approval of the Minutes –
a. Regular Plan Commission Meeting – September 14, 2023.
Comm. Hoff motioned/seconded by Comm. Grabowski to approve the September 14, 2023 Regular Plan Commission minutes as presented.
Motion carried 5-0. Comm. Mantz abstains.

5. Old Business – none.

6. New Business
a. Review, discussion, and possible action on the request of applicants/property owners, Jeff and Brenda Wistl, for architectural plan approval to remodel/refinish the exterior of an existing detached accessory building on their .2-acre, B-2 Downtown Business zoned property located at 521 Capitol Drive.
Planner Censky explained the applicant is seeking to remodel/refinish the exterior of an existing detached accessory building on the property. The footprint of the building will not change; however, there is an awning feature proposed to be added along the south elevation. The applicant – Jeff Wistl provided a sample of the building material and asked if he would need to come back to a meeting when he remodels the house on the property. Censky stated that if the finishings match the samples provided, that may not be necessary.
Village Planner Recommendations:
1. Applicant to secure all required building, electrical, and similar permits prior to the start of any remodel/refinish work on this existing building;
2. Prior to issuance of any permits in support of this project, Village staff to review and confirm that the current legal nonconforming condition as to setback of this building from Sussex Street is not made any more nonconforming by the overhang element depicted on the plan.  Such confirmation shall be made a part of the Village’s permanent record as to this conditional approval.
Comm. Belt motioned/seconded by Comm. Grabowski to approve the architectural plans as presented with the Village Planner’s recommendations.
Motion carried 6-0.

b. Review, discussion, and possible action on the Sign Code waiver request of Wayne Palmer of Prodigy Lighting & Sign, to install an oversized wall mounted front façade sign for tenant Groff Insurance d/b/a Allstate, at 690 Westfield Way-Suite B.  This 4.4-acre, B-1 Community Business zoned property is owned by 690 Westfield Way LLC.
Censky explained the applicant is requesting to place a 49 square foot tenant wall sign on the main entry/south facing façade of their tenant space. The maximum is 30 square feet set forth by Code. Comm. Mantz asked what the largest sign the Village has allowed in this district. Censky said Dollar Tree has a 57 square foot sign. President Knutson would like to look into staff approval of similar sign code waivers in the future. Censky reminded Commissioners that this particular building has had Sign Code waivers issued in the past based upon its very long setback from Capitol Drive and even from the intervening private drive by Applebee’s.  Further, the building has a Westfield Way address but doesn’t face Westfield Way.  
Village Planner Recommendation:
1. Applicant to secure all necessary permits, such as but not limited to Sign Permit, Electrical Permit,… prior to placement/installation at the site.
Comm. Mantz motioned/seconded by Comm. Hoff to approve the sign code waiver request (based upon the very difficult visibility for businesses in this multi-tenant building) as presented with the Village Planner’s recommendation.
Motion carried 6-0.

c. Review, discussion, and possible action/recommendation to the Village Board on the request of property owner Kirkland Crossings, Inc. for certified survey map approval to combine two lots located at the northwest corner of Ryan Street at Quinlan Drive (PWV’s 0883993200 & 0883992), into one.  The 11.76-acre lot (i.e., PWV 0883992) is zoned IPS Institutional and Public Service District.  The 2.5-acre lot (i.e., PWV 0883993200) is zoned B-1 Community Business District with Housing for the Elderly Overlay (HEO) District.
Censky explained the existing lots are both owned by Kirkland Crossings. The applicant is seeking to combine the lots, resulting in a single, 14.32-acre lot.
Village Planner’s Recommendations:
1. Replace the Village Administrator with the Village Clerk as a signatory to the map;
2. Village Engineer review and approval of the CSM as to technical accuracy and closure in the legal description.
Village Engineer’s Modifications:
1. Addition of street names on location map
2. Including the sanitary sewer and access/utility easement that were created through previously approved CSMs.
3. Addition of a vision easement at Ryan Street and Quinlan Drive.
4. Modification of the signature line in the Village Board certificate for the Village Clerk.

Roberts questioned how the Village can have two separate zoning districts on one lot. Censky clarified that the preexisting lot is already fully developed and operates as one continuous campus under IPS zoning with a Conditional Use Grant.  She stated that the new development is being reviewed/considered through Conditional Use Grant Amendment, having being reviewed under and fully located upon, the B-1 Community Business with HEO Housing for the Elderly Overlay zoned portion of the new, combined lot..  Administrator Gosse further clarified that both parcels will be under one common Conditional Use Grant which goes with the land.
Comm. Grabowski motioned/seconded by Comm. Mantz to recommend to the Village Board the Certified Survey Map with the Planner’s and Engineer’s recommendations.
Motion carried 6-0.

d. Review, discussion, and possible action on the Conditional Use Grant request of property owner Kirkland Crossings, Inc. to develop a 77- unit Housing for the Elderly building project on the vacant land (approximately 2.4 acres) located at the northwest corner of Ryan Street at Quinlan Drive (PWV 0883993200).  This site is zoned B-1 Community Business District with Housing for the Elderly Overlay (HEO) District.
Censky explained the ratio of independent to assisted units is Code compliant with a ratio of 75% independent and 25% assisted. There will be 77 parking spaces under the building and 17 surface stalls. Censky and the applicant feels this is an adequate amount of parking to support the use. The maximum allowed building floor area ratio is 40% and the proposed is 78-79% as to this phase alone. The maximum building height allowed in the HEO District is 52 feet – B-3 District is 55 feet. The proposed height is 54’8” feet as measured along the Ryan Road frontage and 63’8” as measured along the Quinlan Drive frontage. Minimum required parking lot and drive setback from the street right-of-way/front property lines is 25 feet. In the proposed plan they will be compliant along Quinlan Drive and noncompliant along Ryan Road.
Village Planner Recommendations:
1. Fire Department review and approval as to the serviceable of this project from a public safety standpoint;
2. Village Engineer review and approval of all grading, drainage, stormwater management, erosion control, street access, and utility plans offered in support of this project prior to issuance of any permit to begin site preparation and/or construction work on this site;
3. Issuance of a Sign Permit(s)prior to placement at the site;
4. Village Staff review and approval of the exterior lighting plans for this site and building, such approved plans to be incorporated into the Conditional Use Grant by exhibit;
5. Village Staff review and approval of HVAC location and screening plans when the locations and fixtures have been settled upon by the developer and prior to placing the HVAC at the site;
6. Village Staff final review and approval of the detailed schedule of building materials and colors, consistent with the renderings offered;
7. Planning Commission to provide express acknowledgement as to any areas where exception from the Code standards is requested and may ultimately be approved;
8. Drafting, full execution, and recording of the Conditional Use Grant and related Land Covenant documents memorializing the terms of any approval granted, prior to issuance of any construction permits in support of this project.
9. (Added by Censky at the meeting) Certified Survey Map combining the two lots should be recorded in advance of the Conditional Use Grant being finalized.

Barbeau stated he identified some missing technical information in the Stormwater Management Report and has made the engineer on the project aware of those items.
Village Engineer Recommendations:
1. Approval of Civil Engineering drawings shown on Sheets C001, COO1A, C002, C002A, C100, C100A, C200, C200A, C300, C300A and C400 through C404, plotted September 12, 2023;
2. Stormwater management plan dated February 22, 2023 subject to addressing any new
information heard at the public hearing and satisfaction of all technical comments provided in the letter to Christopher Carr of The Sigma Group dated October 4, 2023.
Trustee Roberts motioned/seconded by Comm. Mantz to approve the Conditional Use Grant presented specifically waiving the maximum floor area ratio based on the unified lot, waiving the provision for maximum building height and waiving the parking set back off of Ryan Road; with the Village Planner and Village Engineer’s recommendations and adding #9 to the Planner’s recommendations.
Motion carried 6-0.

e. Review, discussion, and possible action/recommendation to the Village Board on the request of Richard Yezzi, d/b/a Alltrux Holdings, LLC, to amend Section 40.316 of the Village Code to include a limited opportunity, through conditional use, for the use ‘medium and heavy-duty truck sales’ to be considered for approval in the B-5 Light Industrial zoning district.
Censky provided the narrowly drafted Code amendment reading as:
(6.b.) ‘Medium-Heavy Duty Truck’ sales/display use (not to exceed one (1) outdoor vehicle
parking or display space, as a subordinate and accessory use conducted in support of an
approved principal conditional use “Automobile service facility”. ‘Medium-Heavy Duty Truck
shall be defined as vehicles 8,000 pounds or greater gross vehicle weight and eligible to be
licensed by WDOT as a ‘Heavy Truck’, excluding motor trucks used as a motor home with a
slide-in camper unit (dual-purpose vehicle)
President Knutson suggested the weight limit be changed to 14,000 pounds.
Comm. Belt motioned/seconded by Comm. Hoff to recommend to the Village Board to amend Sec. 40.316 Conditional uses specifically (6.b.) as presented by the Village Planner with the weight limit to be changed from 8,000 pounds to 14,000 pounds.
Motion carried 6-0.

7. Citizen Comments – None.

8. Adjournment

Trustee Roberts motioned/seconded by Comm. Grabowski to adjourn the October 12, 2023, Regular Plan Commission meeting at approximately 6:56 p.m.
Motion carried 6-0.

Respectfully submitted,

Jenna Peter
Deputy Clerk/Treasurer