Ordinance Regarding Demolition of Buildings, Resolution Recognizing Edmund Hill, Trustee Committee Appointment Terms, Email Newsletter Options, Quiet Zone Process, Sealed Corridor Project, Kiwanis Village Park Sanitary Sewer Lateral, Committee Appointments, Financial Reports, and Closed Session Regarding Joint Library Agreement
VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
April 18, 2023
1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.
Roll Call was taken with the following Village Board members present: Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Craig Roberts; Trustee Heather Gergen; Trustee Bob Rohde; Trustee Jim Grabowski; and President Jeff Knutson.
Also Present: Village Attorney, Mark Blum; Director of the Public Works Department, Dan Naze; Village Administrator, Scott Gosse; Village Clerk, Cassie Smith
2. Public Hearings/Presentations – None
3. Approval of Minutes of Previous Meeting
a. Minutes of the Regular Village Board Meeting – April 5, 2023
Trustee Grabowski moved, seconded by Trustee Roberts to approve the April 5, 2023, minutes of the Regular Village Board meeting as presented.
Motion carried 7-0.
4. Citizen Comments
Dan Ladwig @ N37w26980 Kopmeier Dr. – Mr. Ladwig spoke regarding the quiet zone. He indicated that the City of Pewaukee is waiting on the Village to submit for a quiet zone before they proceed. He would like an update and will report back to the City of Pewaukee.
Ed Hill @ 303 Sunset Drive – Mr. Hill congratulated those who were elected to the Village Board. He spoke regarding Ordinance 2023-04 to amend Chapter 14, Article VI, Section 14.243 of the Village of Pewaukee Code of Ordinances regarding the demolition of buildings. He explained that he had addressed the concerns at the last meeting. He expressed that the USEPA and DNR do not address issues until after the damage has been done. He is looking to help protect the environment.
5. Ordinances
a. Possible Action on Ordinance No. 2023-04, Ordinance to Amend Chapter 14, Article VI, Section 14.243 of the Village of Pewaukee Code of Ordinances Regarding Demolition of Buildings
Administrator Gosse stated the draft ordinance is consistent with the discussion during the last meeting. One addition was added that includes adding that a building permit would be needed if the building was a landmark.
Trustee Rohde questioned the removal of hazardous materials and proper documentation. Attorney Blum stated that hazardous materials need to be disposed of at a landfill that is licensed to accept hazardous materials.
Trustee Krasovich moved, seconded by Trustee Grabowski, to Approve Ordinance No. 2023-04 to Amend Chapter 14, Article VI, Section 14.243 of the Village of Pewaukee Code of Ordinances Regarding Demolition of Buildings as Presented.
Trustee Rohde asked when the Ordinance would take effect; Attorney Blum responded that any new permits currently in place would not be affected.
Motion carried 7-0.
6. Resolutions
a. Resolution No. 2023-04, Resolution Recognizing the Service of Edmund Hill to the Village of Pewaukee
President Knutson read the Resolution to recognize the service of Edmund Hill and Mr. Hill accepted the Resolution.
Trustee Rohde moved, seconded by Trustee Krasovich to Approve Resolution No. 2023-04 Recognizing the Service of Edmund Hill to the Village of Pewaukee
Motion carried 7-0.
7. Old Business - None
8. New Business
a. Discussion and Direction on Trustee Committee Appointment Terms
Not discussed.
b. Discussion and Direction on Email Newsletter Options
Clerk Smith presented the different options that may be used to communicate information to the residents.
The Village Board discussed the current process, and each Board member gave their views. Concerns of the Village Board were costs and staff time. The consensus was to discuss the newsletter options at the Strategic Planning meeting on April 20, 2023.
c. Discussion and Update on Quiet Zone Process
President Knutson stated that he put this on the agenda to give an update regarding the Quiet zone. Two options for applying for a quiet zone were addressed. The first was to do the two crossings at Kopmeier and Forest Grove and the second was to complete the sealed corridor project and submit for all four crossing as quiet zones at the same time. Discussion followed on different ideas on how to proceed. The consensus was to bring this item back to the Village Board at a future meeting after obtaining direction regarding the Oakton Ave sealed corridor and reaching out to City regarding their railroad crossings.
d. Discussion and Direction on Oakton Avenue Sealed Corridor Project
Administrator Gosse explained he had a few conversations with DOT regarding the Oakton crossing and the DOT made it clear that they do not have civil engineers on staff to address it. The DOT questioned if Village would be willing to accept the quick curb to address the left turns in lieu of a raised concrete median. Their request is for consideration for a quick curb and the DOT would look for grant funds to reimburse the Village for the expense. Discussion regarding the quick curb versus the permanent cement curb and the costs associated. Director Naze stated that 3-4 years ago he proposed installing stop signs as the Village does during special events and Traffic Engineer Pat Hawley evaluated and recommended against it due to creating two separate intersections, in addition, he doesn’t think that the OCR will go back on the decision to remove the left-hand turns. Naze stated that the quick curbs state they have a 10-year life and the concrete curbs will have a life of 25-30 years. The quick curbs are less permanent in the event something does change at this intersection. The consensus was to relay that the quick curb option is not something the Village is excited about but will move forward if that will meet the standards of the OCR. The Village directed Administrator Gosse to bring back the information to the Village Board on what their response is.
e. Discussion and Possible Action on raSmith Agreement Regarding Kiwanis Village Park Sanitary Sewer Lateral Design and Bid Document
Administrator Gosse stated this item was reviewed with the Board during the ARPA discussions. The DPW has been maintaining the lateral by jetting the lateral on a regular basis. Director Phalin reached out to a local plumbing company for a proposal to install a grinder pump and directional bore a new discharge line from the Village Park Pavilion about 400 feet to the east. Due to the proposal being over $25,000, it requires the Village to publicly bid for the project which would mean that a bid proposal would need to be created. raSmith will create the bid package for an amount of $6,000. Discussion continued about the costs which were determined could be paid by infrastructure funds and that it will be mid/late summer before the work could be started.
Trustee Gergen moved, seconded by Trustee Roberts to Approve the raSmith Agreement as Presented with an Estimated budget not to Exceed $6,000 which will be Paid out of the Infrastructure Fund.
Motion carried 7-0.
f. Discussion and Possible Action on Committee Appointments
1. Board of Review – 2 Regular Members and 1 Alternate Member (all 3 year terms)
Trustee Rohde motioned, seconded by Trustee Krasovich to Reappoint Cheryl Mantz as a Regular Board of Review Member for the Term Ending on April 30, 2026.
Motion carried 7-0.
2. Plan Commission – 1 Trustee
Trustee Rohde motioned, seconded by Trustee Gergen to reappoint Trustee Roberts the Trustee Representative to the Plan Commission for the Term Ending on April 30, 2026.
Motion carried 7-0.
3. Public Works & Safety Committee – 3 Members (2 year terms); 2 Trustees
Trustee Gergen motioned, seconded by Trustee Grabowski to Appoint Trustee Krasovich a Trustee Representative to the Public Works & Safety Committee.
Motion carried 7-0.
4. Zoning Board of Appeals – 2 Members (full 3 year terms); 1 Alternate (term to expire 4/30/24); 1 Alternate (3 year term)
Trustee Gergen motioned, seconded by Trustee Krasovich to Reappoint Paul Evert as a Regular Zoning Board of Appeals Member for the Term Ending on April 30, 2026; Re-appoint Patricia Stonger as an Alternate Zoning Board of Appeals Member for the Term Ending on April 30, 2026; and Appoint Edmund Hill as an Alternate Zoning Board of Appeals Member for the Remaining Term Ending on April 30, 2024.
Motion carried 7-0.
5. Park & Recreation Board – 2 Members (3 year terms); 1 Trustee (3-year term)
Trustee Rohde motioned, seconded by Trustee Grabowski to Appoint Kristen Kreuser as a Park & Recreation Member for the Term Ending April 30, 2026, and to Re-appoint Eric Krasovich as a Regular Park & Recreation Member for the Term Ending April 30, 2026.
Motion carried 7-0.
6. Police Commission – 1 Member (3 year term); 1 Member (term ending 4/30/24)
No action was taken.
7. Sex Offender Residency Appeal Board – 2 Members (3 year terms)
Trustee Grabowski motioned, seconded by Trustee Gergen to Reappoint Laurin Miller and Charla Beutler as Regular Sex Offender Residency Appeal Board Members for the Term Ending on April 30, 2026.
Motion carried 7-0.
8. Historic Preservation Commission –1 Member (term to expire 4/30/24); 1 Member Architect (term to expire 4/30/24); 1 Member (3 year term)
No action was taken.
9. Lake Advisory Committee – 1 Trustee
Trustee Gergen motioned, seconded by Trustee Rohde to Appoint Trustee Grabowski as the Trustee Representative of the Lake Advisory Committee.
Motion carried 7-0.
10. Joint Library Board – 1 Member
Trustee Gergen motioned, seconded by Trustee Roberts to Reappoint Leslie Miller as a Member of the Joint Library Board for the Term Ending on April 30, 2026.
Motion carried 7-0.
b. Review of Quarterly Financial Reports and Monthly Approval of Checks and Invoices for all funds – March 2023
Trustee Belt stated that the Quarter 1 financial review will be held in May.
Trustee Krasovich moved, seconded by Trustee Roberts to Approve the March 2023 checks and invoices for all funds, except the library, as presented.
Motion carried 7-0.
Trustee Grabowski moved, seconded by Trustee Roberts to Acknowledge the March 2023 check and invoices regarding the library.
Motion carried 7-0.
10. Citizen Comments
Mike Heise @ 440 Oakton Ave – Mr. Heise said that it is premature to close off the Oakton Ave intersection until the Village has an opportunity to look at a plan. He has garnered 2 engineers willing to work together to put a plan together. He believes there is a solution to satisfy OCR and he is willing to spend the money to put options together. It would be nice to work with our staff to help put a plan together. Asked if the engineers could speak to Village staff about this.
11. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Joint Library Agreement with City of Pewaukee.
Trustee Roberts moved, seconded by Trustee Grabowski to move into Closed Session at approximately 7:30 p.m.
Motion carried on Roll Call vote, 7-0.
12. Reconvene into Open Session
Trustee Krasovich moved, seconded by Trustee Belt to reconvene into Open Session at Approximately 8:45 p.m.
Motion carried on Roll Call vote, 7-0.
13. Adjournment
Trustee Grabowski moved, seconded by Trustee Roberts to adjourn the April 18, 2023, Regular Village Board meeting at approximately ¬¬¬¬8:45 p.m.
Motion carried 7-0.
Respectfully Submitted,
Casandra Smith Village Clerk