Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
May 16, 2023
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1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Bob Rohde, Trustee Kelli Belt; Trustee Chris Krasovich; Trustee Craig Roberts; Trustee Jim Grabowski; and President Jeff Knutson. Trustee Heather Gergen was excused.

Also Present: Village Attorney, Mark Blum; Village Administrator, Scott Gosse; Director of Public Works, Dan Naze; DPW Supervisor, Jack Straehler; and Village Clerk, Cassie Smith

2. Public Hearings/Presentations – None

3. Approval of Minutes of Previous Meeting

a. Minutes of the Regular Village Board Meeting – May 2, 2023
Trustee Roberts moved, seconded by Trustee Grabowski to approve the May 2, 2023, minutes of the Regular Village Board meeting as presented.
Motion carried 6-0.

4. Citizen Comments - None

5. Ordinances - None

6. Resolutions

a. Possible Action on Resolution No. 2023-05, a Resolution Establishing an Annual Transient Commercial Lodging Short-Term Rental License Fee Related to Chapter 40.471 of the Village of Pewaukee Municipal Code
Clerk Smith stated that the $200 proposed charge would cover the fees associated with the Fire, Building Inspection, Police, and Clerk departments. Trustee Rohde questioned if properties outside the residential districts would be required to adhere to this. It was determined that an amendment to the ordinance would be required to include additional areas of the Village.
Trustee Roberts moved, seconded by Trustee Krasovich, to Approve Resolution No. 2023-05, Establishing an Annual Transient Commercial Lodging Short-Term Rental License Fee of $200 Related to Chapter 40.471 of the Village of Pewaukee Municipal Code.
Motion carried 6-0.

b. Possible Action on Resolution No. 2023-06, A Resolution Recognizing the Retirement of Dave Dorn from the Public Works Department
The resolution was read by President Knutson and the Village Board applauded and thanked David for his service.
Trustee Rohde moved, seconded by Trustee Grabowski, to Approve Resolution No. 2023-06, Recognizing the Retirement of Dave Dorn from the Public Works Department as Presented.
Motion carried 6-0.

7. Old Business – None

8. New Business

a. Discussion, Review and Direction on 2023 Capital Equipment and Infrastructure Projects and Direction on Financing
Administrator Gosse gave an overview of the capital equipment and infrastructure projects as presented in the agenda packet. He asked the Village Board for direction on the 2023 financing portion for equipment, building maintenance, and infrastructure planned expenses. Discussion continued regarding the capital equipment and infrastructure projects and when items are planned to be replaced/purchased. Trustee Roberts stated the infrastructure fund has a fair amount of money available and he suggested using this fund to buy items that require a long lead time before delivery. Brad Viegut, financial advisor with Robert W. Baird, stated typically the Village has selected a 15-20 year debt issuance but due to the smaller borrowing needs for 2023, he suggested seeking a short-term loan with a bank and then refinancing the debt with long-term bonds at a later date. This option would be more efficient and would allow the Village to roll this portion in with next year’s planned projects for financing. The consensus of the Village Board was to pursue the short-term bank loan option with a long-term issuance later.

b. Discussion and Possible Action on the 2023 Road and Utility Project Contract Award
Director Naze stated that he has received bids for the sanitary sewer, limited storm sewer, and the roadway on Prospect Avenue between Main St and East Wisconsin Ave and Savoy Alley from Oakton Ct to the north. Bids came in $108,000 higher than the estimated amount of $929,500. The lowest bit was Wolf Paving for a total of $1,037,499.85.
Trustee Rohde moved, seconded by Trustee Grabowski to award Wolf Paving the 2023 Road and Utility Project in the amount of $1,037,499.85 to complete as presented.
Administrator Gosse stated that the bid is based on units used which could be over or under the bid amount proposed.
Motion carried 6-0.

c. Discussion and Possible Action on Professional Services Agreement for 2023 Road and Utility Improvement Projects Construction Services
Director Naze stated that the agreement is for design and bid services and is presented at a cost of $65,000. The amount includes preconstruction conferences, construction staking, construction supervising, and administrative costs. The cost is about 6% of the total project costs.
Trustee Krasovich moved, seconded by Trustee Roberts Approved the Professional Services Agreement for 2023 Road and Utility Improvement Projects Construction Services in the Amount not to Exceed $65,000.
Motion carried 6-0

d. Discussion and Possible Action Regarding Best Use Criteria for “Class B” Intoxicating Liquor/Fermented Malt Beverage Establishments and Waiting Lists
Clerk Smith presented the current criteria as in the packet and stated that Attorney Blum has made some recommendations which include updating the Code of Ordinances; creating criteria that designate which criteria are most significant, specifying how the Village will notice an available license, specify that no waiting list would be kept, a requirement for when a business must open the business, and giving the Village Board the ability to suspend or revoke a license if the business ceased for a period of 90 days or more. Trustee Rohde expressed that the “Class B” licenses are an important commodity that will be highly sought after. The Village is very limited therefore the Board should be strategic with this approach. It will be important to lay out what the Village would like to see before moving forward. Grabowski agreed and stated he doesn’t like the waiting list idea and agreed with Mark Blum’s comments. The Village Board discussed different opinions on how to proceed. The direction of the Village Board was to task Attorney Blum with bringing an updated ordinance back to the Village Board.

e. Alcohol License

i. Temporary Class “B”/”Class B License Approval
Trustee Krasovich moved, seconded by Trustee Rohde to Approve the Temporary Class “B” Retailer’s License for the Pewaukee Muskies Amateur Baseball Team Events to be Held on June 4, June 11, July 2, July 23, and August 8, 2023, at the Kiwanis Village Park.
Motion carried 6-0.

f. Discussion and Possible Action on Committee Appointments

1. Public Works & Safety Committee – 3 Members (2 year terms); 2 Trustees
Trustee Rohde motioned, seconded by Trustee Roberts to Appoint Trustees Krasovich and Grabowski as Trustee Representatives of the Public Works & Safety Commission.
Motion carried 6­0.

2. Joint Library Board – 1 Trustee
Trustee Rohde motioned, seconded by Trustee Grabowski to Appoint Heather Gergen as a Member of the Joint Library Board for the Remaining Term Ending on April 30, 2025.
Motion carried 6­0.
3. Historic Preservation Commission –1 Member (term to expire 4/30/24); 1 Member Architect (term to expire 4/30/24); 1 Member (3 year term)
No action was taken.

g. Monthly Approval of Checks and Invoices for all funds – April 2023
Trustee Grabowski moved, seconded by Trustee Rohde to Approve the April 2023 checks and invoices for all funds, except the library, as presented.
Motion carried 6-0.

Trustee Krasovich moved, seconded by Trustee Grabowski to Acknowledge the April 2023 check and invoices regarding the library.
Motion carried 6-0.

9. Citizen Comments – None

10. Adjournment
Trustee Krasovich moved, seconded by Trustee Roberts to adjourn the May 16, 2023, Regular Village Board meeting at approximately 7:25 p.m.
Motion carried 6-0.

Respectfully Submitted,

Casandra Smith Village Clerk