Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
August 1, 2023
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1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 7:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Heather Gergen; Trustee Bob Rohde; Trustee Kelli Belt; Trustee Chris Krasovich; Trustee Craig Roberts; Trustee Jim Grabowski, and President Jeff Knutson.

Also Present: Village Attorney, Mark Blum; Village Administrator, Scott Gosse; Director of Parks & Recreation, Nick Phalin; Director of Public Works, Dan Naze; Village Clerk, Cassie Smith.

2. Public Hearings/Presentations – none.

3. Approval of Minutes of Previous Meeting

a. Minutes of the Regular Village Board Meetings

1. June 20, 2023
Trustee Roberts moved, seconded by Trustee Krasovich, to Approve the June 20, 2023, Minutes of the Regular Village Board meeting as presented.
Motion carried 6-0-1; Trustee Grabowski abstained.

2. July 18, 2023
Trustee Rohde stated that Attorney Matt Gralinski was present at the July 18, 2023 meeting, not Attorney Mark Blum.
Trustee Rohde moved, seconded by Trustee Roberts, to Approve the July 18, 2023, Minutes of the Regular Village Board Meeting Including the Update to Remove Mark Blum and Replace with Matt Gralinski.
Motion carried 7-0.

4. Citizen Comments

Janet Abts @ 901 Ridgeway Dr – Ms. Abts stated that she is excited to see something starting at 321 Riverside Drive but would like to be informed of the next steps. How long is the project anticipated to start and will the property be manicured before winter? Director Naze responded, the staff doesn’t know the schedule of events for the project and just today they were given notice to stop work until the Village is informed of a schedule.

Dan Deneen @ 412 Sunset Dr. – Mr. Deneen stated that he lives adjacent to the 321 Riverside property and is concerned about the retention pond. He asked who is responsible for the upkeep of the retention pond. Attorney Blum stated that the stormwater pond is the property owner’s responsibility. If they don’t upkeep the pond the Village can assess and contract for the work to be completed.

5. Ordinances

a. Discussion and Possible Action on Ordinance 2023-13, an Ordinance to Amend Section 18.112 Regarding the Sale of Food or Food Products
Clerk Smith presented Ordinance 2023-13 regarding the sale of food products which allows the Clerk to approve the applications. Denials would be presented to the Village Board.
Trustee Grabowski believes the license applications are burdensome to non-profits and that the Village should consider eliminating or updating the requirement for a food vendor permit, but he does like that this Ordinance shortens the timeframe for approval. Discussion continued regarding the purpose of the license.
Trustee Gergen moved, seconded by Trustee Rohde, to Approve Ordinance 2023-13 to Amend Section 18.112 Regarding the Sale of Food or Food Products as Presented.
Discussion regarding denials and special events followed.
Motion carried 7-0.

6. Resolutions

a. Discussion and Possible Action on Resolution No. 2023-12, A Resolution Recognizing the Retirement of David Meyer from the Public Works Department
President Knutson read Resolution 2023-12.
Trustee Rohde moved, seconded by Trustee Krasovich, to Approve Resolution 2023-12 Recognizing the Retirement of David Meyer from the Public Works Department as Presented.
Motion carried 7-0.

b. Discussion and Possible Action on Resolution 2023-13, a Resolution to Amend the Village Fee Schedule Regarding Food Vendor Permits
Clerk Smith presented the current fee schedule. Trustee Rohde stated that he would like to lessen the cost for community non-profits as Park and Recreation treats community non-profits differently. The direction was given to the Clerk to research what other communities do and analyze the fees associated and report revenues.
Trustee Grabowski moved, seconded by Trustee Gergen, to Table this Item and Explore Other Municipalities Pricing and Details.
Motion carried 7-0.

7. Old Business - None

8. New Business

a. Discussion and Possible Action to release an existing Pedestrian Easement in effect at 321 Riverside Drive. The applicant/property owner is Riverside 321 Partners LLC in c/o Christian Hlavinka.
Administrator Gosse presented the release of an existing pedestrian easement which is from a prior plat recorded with the original subdivision plat for River Hills Park. The Plan Commission has reviewed and recommended the release of the easement.
Trustee Gergen moved, seconded by Trustee Rohde, to Approve Releasing the Existing Pedestrian Easement in effect at 321 Riverside Drive as Presented.
Motion carried 7-0.

b. Discussion and Possible Action on the Final Plat of Riverside Preserve – a 36-lot (+4 outlots), single-family residential subdivision. This 13-acre site, located at 321 Riverside Drive, is zoned R-5 Single-Family Residential with Residential Infill Redevelopment Overlay (RIRO). The property owner/applicant is Riverside 321 Partners LLC in c/o Christian Hlavinka.
Administrator Gosse explained that the final plat of 321 Riverside Drive was reviewed by the Plan Commission in July and determined to be substantially consistent with the original plat. The Plan Commission did recommend that a note be placed on the final plan regarding the hunting land south of the property which is owned by Waukesha County. With the final plat approval, the developer would not be able to start selling lots until all requirements within the developer’s agreement are met.
Trustee Roberts moved, seconded by Trustee Gergen, to Approve the Final Plat of Riverside Preserve Residential Subdivision as Presented in Addition to adding a note on the Final Plat Regarding the Hunting Land.
Motion carried 7-0.

c. Discussion and Possible Action on Possible Allocation of Laimon Park Funds to Funds Capital Improvements at Peffer Park
Director Phalin reviewed the Laimon Family Lakeside Park improvements that have been made and those that are planned for in upcoming years. Phalin presented the concept of the Fitness Court being located at Peffer Park. He explained that two grants have been acquired and the remaining cost to the Village would be $91,000. The Village Board may allocate Laimon Park Reserve Funds for Capital Park Improvements and Phalin asked for consideration of granting $91,000 to purchase the Fitness Court to be placed at Peffer Park. Discussion continued regarding location, useability, maintenance, and usage of funds. Administrator Gosse stated that this is going before the Plan Commission next Thursday and property owners within 300’ were sent a notice along with the notice being placed in the newspaper. Attorney Blum explained that bids should be garnered for projects but due to the proprietary nature of this request this may not be possible for all aspects for the project. He also suggested that the Village Board may want to consider adoption of a policy to provide guidance for future use of Laimon Park funds.
Trustee Grabowski moved, seconded by Trustee Rohde, to Allocate funds from Lamion Fund Reserve Balance to Peffer Park to Construct a Fitness Center, Contingent upon Plan Commission Approval and Review of the Agreement by Staff and the Village Attorney, not to Exceed $91,000 as Presented.
Motion carried 7-0.

d. Discussion and Possible Action on Bid Award for Bridge Deck Coating Contracted Services
Director Naze presented the proposals to apply polymer overlays on three Pewaukee River bridge decks. overlays on bridges, $65,000 budgeted this year. Two proposals were returned with Norcon Corporation being the lowest. He reached out to a reference at the DOT who stated they have worked with Norcon on several projects and had positive experiences. The cost to complete the overlays is $41,963. Director Naze stated that each bridge will be closed for a full day while work is being completed.
Trustee Grabowski moved, seconded by Trustee Gergen, to Approve the Bid Award to Norcon Corporation as Presented in the Amount of $41,963.
Motion carried 7-0.

e. Discussion and Possible Action on Appointment of Village Board Member to Serve on Police Union Negotiation Team
President Knutson presented Trustee Belt to serve on the Police Union Negotiation Team.
Trustee Krasovich moved, seconded by Trustee Rohde, to Appoint Trustee Belt as the Village Board Member to Serve on the Police Negotiation Team.
Motion carried 7-0.

9. Citizen Comments – None

10. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Fire and EMS Contract with City of Pewaukee.
Trustee Krasovich moved, seconded by Trustee Roberts to Move into Closed Session at Approximately 8:35 p.m.
Motion carried on Roll Call Vote, 7-0.

11. Reconvene into Open Session
Trustee Grabowski moved, seconded by Trustee Roberts to Reconvene into Open Session at Approximately 9:02 p.m.
Motion carried on Roll Call Vote, 7-0.

a. Possible Action on Fire and EMS Contract with the City of Pewaukee
Trustee Rohde moved, seconded by Trustee Roberts, to Approve EMS Contract with the City of Pewaukee as Presented.
Motion carried 7-0.

12. Adjournment
Trustee Gergen moved, seconded by Trustee Grabowski to adjourn the August 1, 2023, Regular Village Board meeting at approximately 9:03 p.m.
Motion carried 7-0.

Respectfully Submitted,

Casandra Smith Village Clerk