Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
September 5, 2023
https://www.youtube.com/watch?v=Mh_eA0QpsJo

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Heather Gergen; Trustee Bob Rohde; Trustee Kelli Belt; Trustee Chris Krasovich; Trustee Craig Roberts; Trustee Jim Grabowski, and President Jeff Knutson.

Also Present: Village Attorney, Matt Gralinski; Village Administrator, Scott Gosse; Library Director, Nan Champe; Village Treasurer, Kayla Haack; Police Chief, Timothy Heier; Consulting Village Engineer, Tim Barbeau; Village Clerk, Cassie Smith.

2. Public Hearings/Presentations

a. Public Hearing on Ordinance No. 2023-16, Ordinance to Amend Section 40.471 of the Village Code of the Village of Pewaukee Regarding the Regulation of Transient Commercial Lodging Uses in Residential Districts
None.

b. Public Hearing on Ordinance No. 2023-17, Ordinance to Amend Chapter 40, Article VI, Division 22 Floodplain Zoning Ordinance, in the Village of Pewaukee Municipal Code
None.

3. Approval of Minutes of Previous Meeting

Minutes of the Regular Village Board Meeting - August 15, 2023
Trustee Rohde moved, seconded by Trustee Krasovich, to Approve the August 15, 2023, Minutes of the Regular Village Board meeting as presented.
Motion carried 7-0.

4. Citizen Comments
Roberta Reid @ 530 Kopmeier Dr – Ms. Reid explained that she sent an email earlier today to request a lakeweed pickup. The weed collection didn’t start until mid-June and now that summer help has left the periodic weed pickup is making it physically impossible to pile the weeds. She requested a plan for new equipment or more help on the lake next year.

Jody Zelinger @ 538 Kopmeier Dr – Ms. Zelinger expressed her dissatisfaction with the lake weed pickup and explained that she couldn’t get the boat out due to the number of weeds. She requested equipment to be purchased and if help is needed for hiring, they are willing to help.

5. Ordinances

a. Discussion and Possible Action on Ordinance No. 2023-16, Ordinance to Amend Section 40.471 of the Village Code of the Village of Pewaukee Regarding the Regulation of Transient Commercial Lodging Uses in Residential Districts
Administrator Gosse explained that Ordinance 2023-16 was initiated at the request of the Village Board and presented to the Plan Commission with the intent to ensure that the residential property definition includes residential uses in mixed-use, nonconforming, and PUD situations. The Plan Commission recommended adoption to the Village Board.
Trustee Roberts moved, seconded by Trustee Rohde, to Approve Ordinance 2023-16 to Amend Section 40.471 of the Village Code of the Village of Pewaukee Regarding the Regulation of Transient Commercial Lodging Uses in Residential Districts as Presented.
Motion carried 7-0.

b. Discussion and Possible Action on Ordinance No. 2023-17, Ordinance to Amend Chapter 40, Article VI, Division 22 Floodplain Zoning Ordinance, in the Village of Pewaukee Municipal Code
Administrator Gosse explained that FEMA and the DNR are requiring the update of the Village’s floodplain mapping. The Plan Commission reviewed the information and recommended adoption to the Village Board. Engineer Barbeau stated that there is one addition which is that if there are non-conforming structures in the floodplain those property owners are allowed to exceed the 50% exception rule. Trustee Roberts stated that there are so many properties in the Village that are in the floodplain that adopting the exceedance of the 50% rule would allow those owners more ability to rehab their homes.
Trustee Grabowski moved, seconded by Trustee Roberts, to Approve Ordinance 2023-17 to Amend Chapter 40, Article VI, Division 22 Floodplain Zoning Ordinance, in the Village of Pewaukee Municipal Code as Presented.
Motion carried 7-0.

6. Resolutions

a. Discussion and Possible Action on Resolution No. 2023-14, A Resolution Committing to Required Funding for the Pewaukee Public Library and Requesting Exemption from the 2023 Waukesha County Library Tax Levy for 2024 Purposes.
Administrator Gosse presented Resolution 2023-14 and stated this is an annual resolution that states the Village Board is committing to at least the minimum required funding which is $262,534 for the 2023 levy for the 2024 budget for the Pewaukee Public Library.
Trustee Gergen moved, seconded by Trustee Rohde, to Adopt Resolution 2023-14 Committing to Required Funding for the Pewaukee Public Library and Requesting Exemption from the 2023 Waukesha County Library Tax Levy for 2024 Purposes.
Motion carried 7-0.

7. Old Business

a. Remove from the table – Discussion and/or Direction Regarding the Food Vendor Licenses and Special Event Permitting Processes
Trustee Rohde moved, seconded by Trustee Krasovich, to Remove the Discussion Regarding Food Vendor Licenses from the Table.
Motion carried on roll call vote 7-0.
Clerk Smith explained that the Village is the minority in requiring Food Vendor Permits and suggested that the Village consider adding the food vendor details to the Special Event Permit. Discussion regarding profit vs. non-profits followed. Administrator Gosse stated that only non-profits are allowed Special Event Permits. The consensus of the Village Board was to include the Food Vendor Permit details in the Special Event Permit and charge for the mobilization of barricades on the Special Event Permit.

8. New Business

a. Discussion and Possible Action on Mobile Vehicle Barrier Purchase
Administrator Gosse explained that the mobile vehicle barriers were discussed during the 2023 budget and are now being considered for purchase. The company is holding the same price from April. These barricades can be mobilized by one person and could be utilized in many situations and road closures.
Trustee Roberts moved, seconded by Trustee Grabowski, to Approve the Purchase of 30 Mobile Vehicle Barriers in the amount of $59,980 Using Infrastructure Funds.
Motion carried 7-0.

b. Discussion and Possible Action Regarding 2023 Trick or Treat Date and Time
Administrator Gosse explained that the Village usually follows the City of Pewaukee in deciding the Trick-or-Treat date and time. This year the City is holding its Trick-or-Treat on October 28, 2023, between 4:00 and 7:00 p.m. Discussions regarding holding Trick-or-Treat at the same time each year followed. The Village Board consensus was to bring the concept of making it a consistent day and time for each year.
Trustee Grabowski moved, seconded by Trustee Gergen, to Approve the 2023 Trick or Treat Date to October 28, 2023, between 4:00 and 7:00 p.m. as presented with Future Discussion on Annual Date set.
Motion carried 7-0.

c. Discussion and Review of Draft 2024 Budget Related to Police Department and Joint Library
Trustee Roberts inquired about assumptions used in the draft budget related to Police Department wages given that there is no contract in place for 2024 yet. Administrator Gosse stated that currently, he is using a 3% placeholder and that the contracts with Pewaukee School and WCTC would be adjusted based on the final agreement. Chief Heier stated that the department should be fully staffed by the end of this month and at that time they will look to fill the Deputy Chief position.

d. Discussion and Possible Action of Elimination of the Deputy Clerk/Treasurer and Account Finance Clerk/Administrative Assistant Positions and Approval of Deputy Clerk and Deputy Treasurer Positions
Clerk Smith explained that this item is back for action to eliminate the Deputy Clerk-Deputy Treasurer position and Account Finance Clerk/Administrative Assistant Positions and create new positions, Deputy Clerk and Deputy Treasurer by the end of 2023.
Trustee Grabowski moved, seconded by Trustee Roberts, to Approve the Elimination of the Deputy Clerk/Treasurer and Account Finance Clerk/Administrative Assistant Positions and Approval of Deputy Clerk and Deputy Treasurer Positions
Motion carried 7-0.

e. Review and Direction on Proposed Salary Range Adjustments for Non-Represented Positions and Possible Action on Establishment of Salary Ranges for Deputy Clerk and Deputy Treasurer Positions
Administrator Gosse explained the salary survey as in the agenda packet. The proposed adjustments to the ranges are based upon the responses to the survey and to try and keep our ranges competitive. Discussion followed regarding vacancies and the adjustment to the salary grade for the mechanic position.
Trustee Krasovich moved, seconded by Trustee Gergen, to Approve Salary Ranges for Deputy Clerk and Deputy Treasurer Positions as Presented.
Motion carried 7-0.

f. Discussion and Possible Action on Class “B” Temporary Alcohol License for Friends of the Park on September 8th in Kiwanis Village Park
Trustee Grabowski moved, seconded by Trustee Gergen, to Approve Class “B” Temporary Alcohol License for Friends of the Park on September 8th in Kiwanis Village Park as Presented.
Motion carried 7-0.

9. Citizen Comments - None

10. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding collective bargaining agreement with the Pewaukee Police Association; and pursuant to Wis. Statute Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, specifically regarding Wisconsin Manufacturers & Commerce; and Anna Heise Revocable Trust; and Notice of Claim from West Bend Mutual.
Trustee Gergen moved, seconded by Trustee Rohde to Move into Closed Session at Approximately 7:15 p.m.
Motion carried on Roll Call Vote, 7-0.

11. Reconvene into Open Session
Trustee Gergen moved, seconded by Trustee Rohde to Reconvene into Open Session at Approximately 7:37 p.m.
Motion carried on Roll Call Vote, 7-0.

a. Possible Action on Disallowance of Claim
Trustee Krasovich moved, seconded by Trustee Gergen, to Approve the Disallowance of Claim from West Bend Mutual as Presented.
Motion carried 7-0.

12. Adjournment
Trustee Gergen moved, seconded by Trustee Grabowski to adjourn the September 5, 2023, Regular Village Board meeting at approximately 7:38 p.m.
Motion carried 7-0.

Respectfully Submitted,

Casandra Smith Village Clerk