Ordinance on Fee Schedule, Strategic Plan Schedule for 2024, Aquatic Plan Equipment, Fork Lift Purchase, Election Inspector Approval, Cancel of the January 2nd, 2024 Meeting, Monthly Checks and Invoices
VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
December 19, 2023
https://www.youtube.com/live/wF8IO24YNjg?si=Kjb_OLBA9gMu9GGC
1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.
Roll Call was taken with the following Village Board members present: Trustee Heather Gergen; Trustee Bob Rohde; Trustee Kelli Belt; Trustee Craig Roberts; Trustee Jim Grabowski, and President Jeff Knutson.
Trustee Chris Krasovich was excused.
Also Present: Village Attorney, Mark Blum; Village Administrator, Scott Gosse; Director of Public Works and Safety, David Buechl; DPW Supervisor, Jay Bickler; and Village Clerk, Cassie Smith.
2. Public Hearings/Presentations – None.
3. Approval of Minutes of Previous Meeting
a. Minutes of the Regular Village Board Meeting – December 5, 2023
Trustee Roberts moved, seconded by Trustee Rohde to approve the December 5, 2023, minutes of the Regular Village Board meeting as presented.
Motion carried 6-0.
4. Citizen Comments
Paul Evert @ 327 Lookout Dr – Mr. Evert expressed his disappointment with the lakefront pier being laid out on the beach and suggested publicizing that we have a new DPW Director.
Tom Calder @ 504 Hight St. - Mr. Calder spoke regarding the tax bill related to the fire fee and his disappointment for the continued increase in fees. He urged the Village Board to think outside the box and suggested that a referendum be used to get the voters to decide on issues like the fire fee.
5. Ordinances
a. Possible Action on Ordinance 2023-25, an Ordinance to Amend Current Fee Schedule for the Clerk and Police Department.
Administrator Gosse gave examples of what the fees would look like at $5 per sq.ft. Discussion regarding increasing the rental fee and the usage of the parking spaces continued.
Trustee Grabowski moved, seconded by Trustee Roberts to approve Ordinance 2023-25 amending the current fee schedule for Clerk and Police Department as presented.
Motion carried 6-0.
6. Resolutions - None
7. Old Business
a. Schedule Strategic Planning Meetings for 2024
Consensus was made to schedule strategic planning meetings after the citizen survey has been completed.
8. New Business
a. Discussion and Direction/Possible Action Regarding Aquatic Plan Harvesting Equipment Review
Items A & B were presented together.
Administrator Gosse explained that a meeting was held with Aquarius regarding the current equipment and Village needs. The 2004 weed harvesters require some refurbishing and the 2009 is recommended to be replaced. In 2024 there may be an opportunity for grant funding up to 50% of the cost if the Village approves the submittal. Refurbishing the weed harvester should be completed by Memorial Day and the new equipment will not be delivered until 2025. Aquarius has committed to loan the Village their equipment until the new barge is received at no cost if the Village covers the insurance. Discussion continued regarding funding of the repairs and new machine in the event the grant is not awarded. Trustee Rohde supports this purchase but expressed that this is a band-aid and requires a long-term solution.
Trustee Gergen moved, seconded by Trustee Grabowski to approve the purchase of the weed harvester as presented in the purchasing agreement.
Motion 6-0.
b. Discussion and Possible Action Regarding Repairs for 2004 Weed Harvester
Trustee Gergen moved, seconded by Trustee Grabowski to approve the refurbishment of the 2004 weed harvester at an estimated cost of $33,000 as presented refurbishment agreement.
Motion carried 6-0.
c. Discussion and Possible Action Fork Lift Purchase for Public Works Facility
Administrator Gosse gave an overview of the two forklift proposals. Staff recommends the equipment with the lower number of hours.
Trustee Grabowski moved, seconded by Trustee Gergen to approve the 2017 Unicarriers CF35-3500lb Cushion with 3812 hours in the amount of $18,900 as presented.
Motion carried 6-0.
d. Possible Action on the Appointment of Election Inspectors for the 2024-2025 Election Cycle
Clerk Smith presented the list of Election Inspectors.
Trustee Roberts moved, seconded by Trustee Rohde to approve the 2024-2025 Election Inspectors as presented.
Motion carried 6-0.
e. Discussion and Possible Action Regarding Cancelling the January 2, 2024
Administrator Gosse stated there are no items to be presented at the 1st meeting in January currently.
Trustee Grabowski moved, seconded by Trustee Rohde to cancel the January 2, 2024 Village Board meeting.
Motion carried 6-0.
f. Village Board Meeting Monthly Approval of Checks and Invoices for All Funds – November 2023
Trustee Gergen moved, seconded by Trustee Rohde to approve the November 2023 checks and invoices for all funds, except the library, as presented.
Motion carried 6-0.
Trustee Gergen moved, seconded by Trustee Grabowski to acknowledge the November 2023 check and invoices regarding the Library.
Motion carried 6-0.
9. Citizen Comments
Paul Evert @ 327 Lookout Dr – Mr. Evert stated it would be nice if residents were more informed and spoke regarding the weed harvesting equipment and how operations are completed.
Tom Calder @ 504 Hight St. – Mr. Calder asked that the new DPW Director's information be placed on the website. He asked that the docks get picked up off the beach. He spoke regarding the fire fee and asked for the Plan Commission to question if PUD’s should be allowed.
10. Closed Session – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Kopmeier Drive Lake Access easement; and pursuant to Wis. Statute Section 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically regarding Village Administrator.
Trustee Rohde moved, seconded by Trustee Gergen to move into Closed Session at approximately 6:46 p.m.
Motion carried, 6-0.
Trustee Roberts moved, seconded by Trustee Gergen to move into Open Session at approximately 7:41 p.m.
Motion carried, 6-0.
11. Reconvene Into Open Session.
12. Adjournment
Trustee Gergen moved, seconded by Trustee Roberts to adjourn the December 19, 2023, Regular Village Board meeting at approximately 7:42 p.m.
Motion carried 6-0.
Respectfully Submitted,
Casandra Smith Village Clerk