Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
March 19, 2024
https://www.youtube.com/live/9LH5idESIBY?si=j42ekNN39ixq_lmT

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
Clerk Smith called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Clerk Smith called for nominations for acting Chair in the absence of Village President Knutson. Trustee Rohde moved, seconded by Trustee Gergen, to nominate Trustee Roberts as acting chair.
Motion carried 5-0.

Roll Call was taken with the following Village Board members present: Trustee Heather Gergen; Trustee Bob Rohde; Trustee Kelli Belt; Trustee Craig Roberts; and Trustee Jim Grabowski. Trustee Chris Krasovich and President Jeff Knutson were excused.

Also Present: Village Attorney, Matt Gralinski; Director of Public Works, Dave Buechl; Village Administrator, Scott Gosse; and Village Clerk, Cassie Smith.

2. Public Hearings/Presentations – None.

3. Approval of Minutes of Previous Meeting -None.

4. Citizen Comments
Richard Petersohn @ 1097 Hawthorne Pl #E – Mr. Petersohn questioned the transparency of the Village Board especially regarding minutes and regarding the emails he sent to the Village Board. He apologized to some Trustee members and spoke regarding the emergency event at the last Board meeting. He asked the Village Board to rescind Resolution 2023-17 regarding the Fire&EMS fee.

Mary Dietz @ 1101 Hawthorne Pl #2 – Ms. Dietz spoke regarding the classification of their apartments which are independent living and regarding the data used in the Fire & EMS fee.

Zach Stephens @ Beach Bum Bakery – Mr. Stephens stated his concerns for item 8f regarding the sound of the jet skis and the concessions taking business away from the lakefront businesses.

Sarah Stephens @Beach Bum – Ms. Stephens stated her concern about item 8f. She expressed the concession stand would take business away from her business during the busy season.

5. Ordinances –

a. Possible Action on Ordinance No. 2024-03, An Ordinance Establishing the 2024 Salary for Municipal Judge
Administrator Gosse explained this Ordinance is presented based on the consensus from the prior Board meeting to take effect on May 1st, 2024. Trustee Rohde stated that the Judge serves the community and this ordinance brings her salary to a competitive wage which is justified. Trustee Gergen agreed.
Trustee Grabowski moved, seconded by Trustee Gergen to approve Ordinance No. 2024-03, establishing the 2024 Salary for the Municipal Judge to $15,500 starting May 1st, 2024.
Motion carried 5-0.

6. Resolutions –

a. Possible Action on Resolution No. 2024-06, Interim Financing Comfort Resolution PFAS Treatment at Well No. 6
Administrator Gosse explained that this resolution is required to provide assistance with the temporary PFAS treatment at Well #6.
Trustee Gergen moved, seconded by Trustee Grabowski to approve Resolution No. 2024-06 regarding interim financing comfort resolution PFAS treatment at ell No. 6 not to exceed $890,202 as presented.
Motion carried 5-0.

b. Possible Action on Resolution No. 2024-07, Resolution Accepting Dedication of Public Improvements on Waterstone Court and Oxbow Court as Part of the Riverside Preserve Subdivision
Administrator Gosse explained that the infrastructure of the Riverside Preserve subdivision has been accepted. The Village will retain 20% of the letter of credit for one year as a guarantee period and to ensure that the punch list of items is completed.
Trustee Rohde moved, seconded by Trustee Grabowski to approve Resolution No. 2024-07 to accept the dedication of Public Improvements on Waterstone Court and Oxbow Court as part of the Riverside Preserve Subdivision as presented.
Motion carried 5-0.

7. Old Business

a. Update/Discussion Regarding Strategic Plan Update Community Survey
Trustee Roberts gave an update regarding the community survey. The website will provide a link to the survey and communications will be sent out using postcards, emails, utility inserts, and social media posts for neighborhood groups. The postcard is planned to be mailed on April 1st, 2024 and the deadline to respond is April 30, 2024.
The total cost is estimated to be $2,500. After the results are in the committee will reconvene in June or July.

8. New Business

a. Discussion and Possible Action on Positively Pewaukee Special Event Permits for 2024
Administrator Gosse presented the 2024 PP events noting that Taste on the Lake is a shortened version of the past Taste of Lake Country. Grabowski asked if there were any changes and Administrator Gosse stated that Family Fun Fest will be held at Agape this year.
Trustee Grabowski moved, seconded by Trustee Gergen to approve the Positively Pewaukee Special Event Permits for 2024 as presented with the following conditions:
1. Provision of a Certificate of Insurance (2 million dollars minimum coverage) and provision of a copy of the “additional insured” endorsement with each naming the Village of Pewaukee as an additional insured. This is required due to the sale of alcohol at the Waterfront Wednesday and Taste on the Lake events and due to the road closures related to Taste on the Lake. The proof of insurance is required at least 30 days prior to the first event for 2024.
2. Contacting the Pewaukee Fire Department for tent inspections as may be required by the International Fire Code and National Fire Protection Association Code.
3. Contacting the Pewaukee Building Services Department for any electrical inspections that may be related to the temporary electrical connections (related to Taste on the Lake).
4. Any costs associated with an ambulance placed on standby at the event are paid for by the event.
5. Provide written notification of the road closures to downtown businesses at least 30 days prior to the events that include a road closure and provide proof of delivery to the Village Administrator.
6. Village Board approval is contingent up Joint Park & Recreation approval for park usage.
7. Any costs associated with an ambulance placed on standby at the event direct and costs associated with the level of Police coverage determined by the Police Department are paid for by the event organization.
Motion carried 5-0.

b. Discussion and Possible Action on Village Park Improvement Related to Ball Diamond 2 Fencing Bids
Administrator Gosse stated that the Village Board discussed the new fencing at Village Park in January. The fence will be paid for using Laimon Park funds and the park improvement fund with Pewaukee Youth Baseball’s donation paying for a new score board. The amount to be paid out of the Laimon Park fund is $13,500 which will leave an estimated fund balance of $156,000 in the Laimon Fund. Trustee Rohde stated the bids received were $12,000 less than what was presented to the Village Board in January.
Trustee Rohde moved, seconded by Trustee Grabowski to approve the purchase of the baseball diamond fencing as presented in the amount of $28,497.
Motion carried 5-0.

c. Discussion and Possible Action on Village Park Improvement Related to Replacement of Basketball Court and Catch Basin
Trustee Rohde stated the lowest bid was from PLM $31,947 which could possibly be completed this spring. Trustee Grabowski questioned if the basketball court would be re-stripped, and Bob stated yes. The funds for this project would come from the Laimon Park Fund balance.
Trustee Grabowski moved, seconded by Trustee Gergen to approve the replacement of the basketball court and catch basin at Kiwanis Village Park in the of $31,947 as presented.
Motion carried 5-0.

d. Discussion and Possible Action on Diesel Tank replacement for Lift Station 1 Generator
Director Buechl stated Lift Station 1 has a diesel generator to provide backup. Lift Station 1 pumps sewage for the Village of Pewaukee, the City of Pewaukee and Lake Pewaukee Sanitary District to the Brookfield Treatment Plant. This update was included in the 2024 budget at $60,000 and the quote came in at $48,489.
Trustee Gergen moved, seconded by Trustee Rohde to approve the diesel tank replacement at Lift Station 1 not to exceed $48,489 as presented.
Motion carried 5-0.

e. Discussion and Possible Action on Award of Contract for 200,000-Gallon Spheroid Tank Repainting and Repair Project at 1010 Quinlan Drive
Director Buechl stated 7 bids were received to repaint the water tower at 1010 Quinlan Drive. The budgeted amount was $480,000. The bid from O&J Coatings, Inc. was presented at $295,000. This wasn’t the lowest bid, the lowest bidder wasn’t a qualified contractor, according to Dixion Engineering. If the Village requires the wording Village of Pewaukee on the water tower there would be an additional $5,000 charge. Trustee Gergen was glad this was under budget and directed Director Buechl to garner a cost to place the Village’s logo on the water tower and bring that quote to the Village Board.
Trustee Gergen moved, seconded by Trustee Grabowski to approve the contract for the 200,000-gallon spheroid tank repainting and repair project at 1010 Quinlan Drive including the Village of Pewaukee wording not to exceed $300,000 as presented.
Motion carried 5-0.

f. Discussion and Possible Action on Recommendation from Joint Park & Recreation Board Regarding Jet Ski Rental/Concession Stand Rental at Lakefront Park
Trustee Rohde stated this has been a 2-month project at the Park & Recreation Board. Business owner, Laith Alhushieh, presented the proposal regarding jet ski rentals and working with the water ski club and Positively Pewaukee on sharing the building. The proposal includes a rental fee of $65 per day and the operation of the concession stand. Concessions are not the main part of the business; the main aspect is the jet ski rentals. Rohde explained that two jet skis would be available for rent with a third for staff use. Trustee Grabowski gave background regarding his past experience regarding jet ski rentals and stated he is concerned about the safety at the lakefront and on the lake in general. Discussion continued regarding safety concerns.
Trustee Belt agreed with Trustee Grabowski, she sees the lack of knowledge and safety on the lake. Trustee Gergen agreed with Trustee Grabowski and Belt.
Trustee Grabowski moved, seconded by Trustee Belt, to deny the recommendation regarding jet ski rental/concession stand Rental at Lakefront Park as presented.
Motion carried on roll call vote 4-1; Trustee Rohde voted nay.

g. Discussion and Possible Action on Temporary Class “B”/”Class B” Retailer’s License(s)
Trustee Gergen moved, seconded by Trustee Rohde to approve the temporary class “B”/”Class B” retailer’s Licenses for Positively Pewaukee as presented.
Motion carried 5-0.

h. Possible Action on Monthly Approval of Checks and Invoices for All Funds – February 2024
Trustee Gergen moved, seconded by Trustee Grabowski to approve the February 2024 checks and invoices for all funds, except the library, as presented.
Motion carried 5-0.

Trustee Gergen moved, seconded by Trustee Belt to acknowledge the February 2024 check and invoices regarding the Library.
Motion carried 5-0.

9. Citizen Comments
Richard Petersohn @ 1097 Hawthorne Pl #E – Mr. Petersohn expressed his satisfaction regarding the denial of the jet ski rental and gave background on his experiences.

10. Adjournment
Trustee Grabowski moved, seconded by Trustee Gergen to adjourn the March 19, 2024, Regular Village Board meeting at approximately 7:21 p.m.
Motion carried, 5-0.

Respectfully Submitted,

Casandra Smith Village Clerk