Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
June 18, 2024 – 6:00 pm

https://www.youtube.com/live/tY0SQZ7kG18?si=bA0oDMH62u3yZXjd 

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:02 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Jim Grabowksi; Trustee Kristen Kreuser; Trustee Chris Krasovich; Trustee Kelli Belt; Trustee Bob Rohde; Trustee Heather Gergen, and President Jeff Knutson.

Also Present: Village Attorney, Matt Gralinski; Village Public Works Director, Dave Buechl; Village Utility Supervisor, Shawn Tremaine; Village Administrator, Scott Gosse; and Village Clerk, Jenna Peter.

2. Public Hearings –
a. Presentation of 2023 Annual Audit by Baker Tilly.  –
John Rader with Baker Tilly presented Financial Highlights of the Village’s General fund. Highlights discussed included: the General fund balance, fund balance trends, General obligation debt, and water/sewer/stormwater/transportation utility results.

3. Approval of Minutes of Previous Meetings -  
Minutes of the Regular Village Board Meeting – June 4, 2024.
Trustee Rohde moved, seconded by Trustee Krasovich to approve the June 4, 2024, minutes of the Regular Village Board meeting as presented.
Motion carried 7-0.

4. Citizen Comments - None.

5. Ordinances –
a. Remove from Table – Possible Action on Ordinance No. 2024-02, Ordinance to Amend the Salaries for Trustees and Village President.
Trustee Belt moved, seconded by Trustee Grabowski to remove from table Ordinance No. 2024-02, Ordinance to Amend the Salaries for Trustees and Village President.
Motion carried 7-0.
President Knutson explained the Board has not had raises since 2013. The community is getting bigger, and things are taking up a lot of time for the members. Members were in support of the increase due to more special meetings, public hearings, staffing changes, and the cost-of-living increase since 2013. Trustee Krasovich said she did a comparison of the surrounding communities and feels the Village’s Board salary is in line with her findings.
Trustee Belt moved, seconded by Trustee Grabowski to approve Ordinance 2024-02 to Amend the Salaries for Trustees and Village President effective the 3rd Tuesday of April 2025.
Motion carried 6-1. Trustee Krasovich voting nay.

6. Resolutions –
a. Possible Action on Resolution No. 2024-09, Resolution Regarding the Wisconsin Department of Natural Resources Reporting Year 2023 Compliance Maintenance Annual Report.
Utility Supervisor, Shawn Tremaine stated flows have gone up at the Lift Station on the corner of Forest Grove and E Wisconsin and our water usage has gone down. He encouraged the Board to start looking at planning future projects to try to reduce inflow and infiltration as much as possible to keep the numbers down.
Trustee Grabowski moved, seconded by Trustee Rohde to adopt Resolution No. 2024-09, Regarding the Wisconsin Department of Natural Resources Reporting Year 2023 Compliance Maintenance Annual Report.
Motion carried 7-0.

b. Possible Action on Resolution No. 2024-10, A Resolution Recognizing the Service of Mary Censky to the Village of Pewaukee as Village Planner.
President Knutson read Resolution No. 2024-10 into the record.
Trustee Rohde moved, seconded by Trustee Gergen to adopt Resolution No. 2024-10 Recognizing the Service of Mary Censky to the Village of Pewaukee as Village Planner.
Motion carried 7-0.
Administrator Gosse passed along a thank you to the Board from Mary Censky.

7. Old Business – None.

8. New Business -   
a. Discussion and Possible Action on Engagement Letter with Baker Tilly for Completion of a Water Rate Study and Rate Application with Public Service Commission of Wisconsin.
Administrator Gosse explained when the Village had a water rate approval in 2022, the Public Service Commission required the Village to submit a new rate application within 5 years for a rate adjustment. Prior to 2022, it had been since 1996 that the Village had a rate adjustment. The Village is constructing an HMO Well Treatment facility at Well No. 4. The PSC stated the implementation of this project would likely require the need to increase customer water rates by 32%. The Village also has projects regarding PFAS treatment for Well No. 6 and rehabbing/replacing Well No. 2.
Trustee Gergen moved, seconded by Trustee Grabowski to approve the Engagement Letter with Baker Tilly for Completion of a Water Rate Study and Rate Application with the Public Service Commission of Wisconsin as presented.
Motion carried 7-0.

b. Discussion and Possible Action on Award of Contract for Kopmeier Lift Station Project.
Public Works Director, Dave Buechl stated this project needed to be re-bid with the lowest bid at $865,600. It was found that the City of Pewaukee is listed in the agreement to help cover the cost based on usage. Ruekert Mielke did a flow analysis in 2016, and it was determined at that time that the City had approximately 90% of the flow to the lift station. An updated flow analysis will be done.
Trustee Krasovich moved, seconded by Grabowski to approve the bid from Mid City Corporation in the amount of $903,800.00 and the Mandatory Alternate Deduct bid of $38,200.00 for a total contract of $865,600.00.
Motion carried 7-0.

c. Discussion and Possible Action on LED Lighting Proposals for Village Hall, Police Department and Police Garage.
Gosse stated there is a typo in the requested action. The lowest bid in the memo stated $38,348.80 and it should be $48,348.00 from Hutch Energy. There will be a deduct of Focus on Energy Rebate that will be provided as part of the project. AARPA Funds would be used for this project.
Trustee Rohde moved, seconded by Trustee Grabowski to accept the offer from Hutch Energy for the LED Lighting Proposals for Village Hall, Police Department and Police Garage in the amount of $48,348.00.
Motion carried 7-0.

d. Discussion and Possible Action on HVAC proposals for Village Hall, Police Department and Police Garage.
Gosse explained the HVAC units are original to the building and in need of replacement. AARPA Funds would be allocated for this project. $346,000 would be left in the AARPA Funds allocation.
Trustee Krasovich moved, seconded by Trustee Rohde to award the bid to Kettle Moraine Heating & Air Conditioning in the amount of $135,710.00.
Motion carried 7-0.

e. Discussion and Possible Action on Scheduling Special Village Board Meeting for Finalist Interviews for Village Administrator.
Gosse explained the interviews would include a tour of the community, writing exercise, and a meet and greet with Department Heads in addition to the individual interviews with the Village Board. The consensus was that July 16th would work the best and July 18th would be the second choice.

f. Discussion and Possible Action on Cancelling July 2, 2024, Village Board Meeting.
Trustee Grabowski moved, seconded by Trustee Belt to cancel the July 2, 2024, Regular Village Board Meeting in the event the July 16, 2024, would be held as normal.
Motion carried 7-0.

g. Discussion and Possible Action on Consulting Planner Agreement.
Gosse explained 4 proposals were received. Cedar Corp, Mead & Hunt, and Foth were brought in for interviews. Foth stood out with their team being based in the Milwaukee area. They have also taken over 3 of Mary Censky’s communities that she had been working with. Foth’s Planner fees are $144/hr. Administrative Services are $100/hr. Mileage $0.67/hr. The Village makes the payments to the Planner and then in turn invoices the amounts to the applicants.
Trustee Gergen moved, seconded by Trustee Rohde to approve Foth for the contract for Village Planner subject to final approval by the Village Attorney.
Motion carried 7-0.

h. Discussion and Possible Action on 2024-2025 Liquor License Renewals.
Trustee Grabowski moved, seconded by Trustee Rohde to approve the renewal of Class “A” Beer and “Class A” (Cider Only) Liquor Licenses in the Village of Pewaukee for the license period of July 1, 2024, through June 30, 2025, as presented.
Motion carried 7-0.

Trustee Krasovich moved, seconded by Trustee Gergen to approve the renewal of Class “A”/”Class A” Combination Liquor Licenses in the Village of Pewaukee for the license period of July 1, 2024, through June 30, 2025, as presented.
Motion carried 7-0.

Trustee Grabowski moved, seconded by Trustee Kreuser to approve the renewal of Class “B” Beer Licenses in the Village of Pewaukee for the license period of July 1, 2024, through June 30, 2025, as presented.
Motion carried 7-0.

Trustee Rohde moved, seconded by Trustee Krasovich to approve the renewal of Regular Class “B”/ “Class B” Combination Liquor Licenses in the Village of Pewaukee for the license period of July 1, 2024, through June 30, 2025, as presented.
Motion carried 7-0.

Trustee Rohde moved, seconded by Trustee Krasovich to amend the motion to approve the Renewal of Regular Class “B”/ “Class B” Combination Liquor Licenses in the Village of Pewaukee for the license period of July 1, 2024 through June 30,2025 as presented – excluding Twisted Vine.
Motion carried 7-0.

Trustee Krasovich moved, seconded by Kreuser to approve the Class “B” / “Class B” Combination Liquor License for Twisted Vine subject to the contingencies presented by the Village Clerk.
Motion carried 7-0.

Trustee Krasovich moved, seconded by Trustee Rohde to approve the renewal of "Class B" Beer and “Class C” Wine Liquor Licenses in the Village of Pewaukee for the license period of July 1, 2024, through June 30, 2025, with contingencies as presented.
Motion Carried 7-0.

i. Possible Action on Committee Appointments:
1.  Zoning Board of Appeals – 1 Member (3-year terms) – No action was taken.
2.  Parks & Recreation Board – 1 Citizen Member (remainder of term to 4/30/26 due to Kristen Kreuser elected to Trustee)
President Knutson presented Kelly Berriman who is on the Board of Review to be appointed to the Parks & Recreation Board.
Trustee Krasovich moved, seconded by Trustee Kreuser to approve Kelly Berriman to the Parks & Recreation Board.
Motion carried 7-0.
3. Historic Preservation Commission – 1 Member (Architect – preferred – term to expire 4/30/27); 1 Member (3-year terms each); as Plan Commission Representative (remainder of term to 4/30/2025). 
President Knutson presented Cheryl Mantz to be appointed to the Historic Preservation Commission as a member and Theresa Hoff as the Plan Commission Representative.
Trustee Grabowski moved, seconded by Trustee Gergen to approve Cheryl Mantz as a member and Theresa Hoff as a Plan Commission Representative.
Motion carried 7-0.

j. Possible action on Approval of Checks and Invoices for All Funds – May 2024
Trustee Rohde moved, seconded by Trustee Grabowski to approve Check and Invoices for All Funds from May 2024.
Motion carried 7-0.

9. Citizen Comments  -  None.

10. Adjournment.
Trustee Grabowski moved, seconded by Trustee Gergen to adjourn the June 18, 2024, Regular Village Board meeting at approximately 7:42 p.m.
Motion carried, 7-0.

Respectfully Submitted,

Jenna Peter
Village Clerk