Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE
REGULAR VILLAGE BOARD MINUTES
September 03, 2024

https://www.youtube.com/live/ngOYzYVxE4I?si=PfXkcAirUgobCy8z 

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:12 p.m.
Roll call was taken with the following Village Board members present: Trustee, Heather Gergen; Trustee, Bob Rohde; Trustee, Kelli Belt; Trustee, Chris Krasovich; Trustee, Kristen Kreuser; Trustee, Jim Grabowski; and President, Jeff Knutson.

Also Present: Village Attorney, Matt Gralinski; Village Administrator, Matt Heiser; Village Public Works Director, Dave Buechl; and Village Clerk, Jenna Peter

2. Public Hearings/Presentations
a. Public Hearing on Resolution 2024-013 To Assess for Installation of Curb and Gutter for 2024 Road and Utility Improvement Projects.
Pat Hrabik @ 219 Orchard Ave – Ms. Hrabik asked what exactly is the work being done? Is the road going to be widened?
Director Buechl stated the main reason for this project is to relay the water main. This will include relaying the pipe from the water main to the curb stop box. The road is going to remain the same width.
Trustee Grabowski stated the street will look the same, but with new curbs.

3. Approval of Minutes of Previous Meeting
a. Minutes of the Special Village Board Meeting – August 20, 2024
Trustee Krasovich moved, seconded by Trustee Grabowski to approve the August 20, 2024, minutes of the Special Village Board meeting as presented.
Motion carried 7-0.

b. Minutes of the Regular Village Board Meeting – August 20, 2024
Trustee Krasovich moved, seconded by Trustee Kreuser to approve the August 20, 2024, minutes of the Regular Village Board Meeting – August 20, 2024

4. Citizen Comments
Matt Tribble @ 225 Orchard Ave – Mr. Tribble stated parking is getting worse on Orchard Ave. Neighbors are putting cones out to reserve parking spots. A lot of trucks with trailers are also parking on that road.

Pat Hrabick @ 219 Orchard Ave – Ms. Hrabick stated Orchard Ave is usually packed with trucks, trailers and SUV’s parking on the road. Trash and debris found in the road is also becoming a concern. She believes the curb installation will be great to deter people from parking on the lawns.

Jim Cadd @ 1088 Quail Ct – Mr. Cadd thanked the Board members for responding to his inquiries.  He voiced his concerns regarding the Fire & EMS fee calculations.

5. Ordinances – None

6. Resolutions
a. Possible Action on Resolution 2024-013 To Assess for Installation of Curb and Gutter for 2024 Road and Utility Improvement Projects
Trustee Grabowski moved, seconded by Trustee Krasovich to approve the final Resolution 2024-013 to Assess for Installation of Curb and Gutter for 2024 Road and Utility Improvement Projects.
Motion carried 7-0.

7. Old Business
a. Discussion and Possible Action to Approve Written Decision Regarding the Appeal of Cecelia Senior Homes, LLC Concerning their Fire & EMS Fee Assessment
Attorney Gralinski stated the Board denied the appeal of Cecelia Senior Homes at a previous meeting; therefore, a written decision must be sent to the appellant.
Trustee Krasovich moved, seconded by Trustee Gergen to approve the written decision.
Motion carried 7-0.

b. Update from Trustee Rohde on the Veteran’s Memorial project in Kiwanis Village Park.
Trustee Rohde updated the Board on the project. The project bidding cost is $325,000 and that amount has not been met yet. They need $60,000 to $65,000 to meet that cost. The project will be split into 2 phases. Phase 1 would be about 90% of the project. Phase 2 would be the installation of the clock tower which would be done in 2025. The goal would be to have a ceremony on Veteran’s Day in November.
-No action was taken.

8. New Business
a. Discussion and Possible Action to direct staff to review Chapter 93 of the Village Code (Fire & EMS Protection Fee)
The items the Board gave for staff review are as follows:
-   Cursory audit of the numbers since residents have voiced concerns over the accuracy of the amounts.
-   To get an understanding of how other municipalities have approached this and their methodologies
-   A parity in the decision between Hawthorne Place and Cecelia Place (senior apartments vs senior care homes.) Attorney Gralinski clarified looking at the methodology of the ESE’s and some of those definitions.
Trustee Grabowski moved, seconded by Trustee Gergen to approve Staff to review Chapter 93 of the Village Code (Fire & EMS Protection Fee) and to approve Trustee Belt as the point person.
Motion carried 7-0.

b. Discussion, Review, and Possible Action on approving the Village’s 2024 Strategic Plan Update
Trustee Gergen moved, seconded by Trustee Grabowski to approve the 2024 Strategic Plan Update.

Trustee Rohde questioned the wording on page 30 of the draft what biking trails and walking trails along Wisconsin Ave, Main St, and Oakton Ave would mean. Members took that to mean along the river and around the downtown area.

Trustee Gergen withdrew her original motion. Trustee Grabowski withdrew his second motion.

Trustee Grabowski moved, seconded by Trustee Gergen to approve the 2024 Strategic Plan Update with the amendment to page 30, Lakefront & River, bullet point #2 to read “Make the area more pedestrian-friendly with river walking paths, bike trails, etc.”
Motion carried 7-0.

Administrator Heiser stated the Police Chief had concerns on the survey question on page 60 of the draft. “The Village could effectively collaborate with the County for Police services.” Heiser stated that the Chief does not want the public misinterpreting that to mean that the Village will be outsourcing the police department.

The Board was in agreement that the wording cannot be changed since that was a specific question the citizens answered. It is also not stated in the Strategic Plan that any Police services will be outsourced in the future.

c. Discussion and Possible Action on a request to advertise for available Reserve Transfer “Class B” Combo Liquor License 
Clerk Peter explained a Reserve “Class B” liquor license was purchased from the Town of Delafield for $30,000 in June 2023. Ordinance 2023-09 created the process for accepting applications. A new applicant has inquired about the available license and is interested in applying. Approval by the Village Board is needed to publish the notice for the license.
Trustee Grabowski moved, seconded by Trustee Kreuser to approve the publication of the Reserve Transfer “Class B” license.
Motion carried 7-0.

d. Discussion and Possible Action on Award of Contract for 2024 Pavement Crack-filling Project
Director Buechl explained to the Board that bids were opened on August 27, 2024. Bidding was done electronically through a program called QUEST. The bid from Thunder Road, LLC was properly submitted. The bid from PLM Paving, LLC contained a different total bid price; however, they uploaded a second bid form which defined their intent. Buechl further explained that the Public Works and Safety Committee determined the bid was acceptable at their meeting.
Trustee Grabowski moved, seconded by Trustee Rohde to legitimize the bid for PLM Paving, LLC for 2024 Pavement Crack-filling Project.
Motion carried 7-0.

Trustee Gergen moved, seconded by Trustee Grabowski to approve PLM Paving, LLC’s bid in the amount of $37,835.00 for 2024 Pavement Crack-filling Project.
Motion carried 7-0.

e. Discussion and Possible Action on a proposed timeline for the 2025 budget
Administrator Heiser proposed the following timeline for the 2025 budget:
September 17: Initial review. Police Chief Heier, Library Director Champe and DPW Director Buechl will be available for questions.
October 1: Second review by the Board. Administrator Heiser will review updates at each successive review. Additional staff will be available if needed.
October 15: Third review.
November 5: Final review.
November 19: Public hearing and approval of the 2025 budget.
Trustee Gergen moved, seconded by Trustee Rohde to approve the timeline as presented.
Motion carried 7-0.

f. Discussion and Possible Action on staff proposal to rehab Well #6.
Director Buechl explained Well #6 was shut down after PFAS was detected in the well water. When the well was recently tested there was a high concentration of iron which may cause issues with the PFAS filtration system that is planned to be installed. A rehabilitation of Well#6 is suggested to be performed prior to installing the PFAS filtration equipment. The approximate estimate from Municipal Well & Pump was $110,808.00. This is an estimated low end and could increase based on the results of the work.
Trustee Krasovich moved, seconded by Trustee Grabowski to approve the use of up to $200,000 in ARPA funds for the proposed use towards the Well #6 rehab.
Motion carried 7-0.

g. Discussion and Possible Action on proposed 2024 goals for the Village Administrator.
Trustee Rohde listed three topics to center Administrator Heiser’s goals on:
1. Management of Village Staff
2. Attention to current issues facing the Village
3. The 2025 budget
Trustee Gergen wanted to highlight the discussion from agenda item 8f to pertain to goal #3.
Trustee Krasovich moved, seconded by Trustee Kreuser to approve the 2024 goas for the Village Administrator.
Motion carried 7-0.

h. Discussion and Possible Action on Dissemination Agent Services Agreement to Provide Robert W. Baird & Co. Inc. Authority to submit the Annual EMMA Report for the Village of Pewaukee.
Administrator Heiser explained Scott Gosse would submit the Electronic Municipal Market Access Report (EMMA) for the Village. The report is required annually by the Federal Government for municipalities and displays information to the public for all municipal bonds/debt. Due to the recent changeover in the office, staff is recommending to contract with Rober W. Baird & Co. Inc. to complete the report.
Trustee Rohde moved, seconded by Trustee Kreuser to enter into agreement with Robert W. Baird & Co. Inc. in the amount of $1,500.00 per year plus any out-of-pocket expenses.
Motion carried 7-0.

9. Citizen Comments
Mike Heise @ 1105 Hawthorne Place – Mr. Heise suggested to the Board to go back to the original way of putting the Fire & EMS fees onto the tax rolls. He believes it is a service to the community and should not be a separate fee.

Jim Cadd @ 1088 Quail Ct – Mr. Cadd voiced his concerns regarding the Fire & EMS Fee calculation.

10.  Closed Session – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, specifically regarding Wisconsin Manufacturers and Commerce, Inc. v. Village of Pewaukee, 22-CV-515 (Transportation Utility Fee)
Trustee Gergen moved, seconded by Trustee Rohde to enter into Closed Session at approximately 7:34 p.m.
Motion carried on a roll call vote 7-0.

11. Reconvene Into Open Session
Trustee Rohde moved, seconded by Trustee Gergen to reconvene Into Open Session at approximately 7:52 p.m.
Motion carried on a roll call vote 7-0.

12. Adjournment
Trustee Rohde moved, seconded by Trustee Gergen to adjourn the September 3, 2024, Regular Village Board meeting at approximately 7:53 p.m.
Motion carried 7-0.

Respectfully submitted,

Jenna Peter
Village Clerk